Cookie Policy (EU)

Privacy Policy

In our Privacy Statement, you will find more information about the processing of your personal data by UCLL.

1. General

UC Leuven-Limburg collects personal data based on its threefold mission: education, research and service. UC Leuven-Limburg considers the protection of personal privacy important and wants to do its best to comply with the rules that guarantee a safe, controlled and confidential use of this website. Below we explain which personal data we collect, why we do this, how long we keep them, what your privacy rights are and how you can exercise them.

2. What is the purpose of the website?

The website for this project is designed to inform users about the project and its results, to give users access to the developed courses, to inform users about upcoming and past training events and to collect research-related data on the topics.

3. Who is the data controller?

The person responsible for processing personal data is:

VZW UC Limburg, with registered office at Agoralaan, Gebouw B, bus 1, 3590 Diepenbeek, company number 0417.195.515 and VAT number BE 0417.195.515 RPR (register of legal persons): Hasselt, https://www.ucll.be/. But specifically for this project: https://devoteproject.eu/, and edict@ucll.be.

UC Leuven-Limburg, abbreviated UCLL, is the brand name under which the non-profit-making organisation UC Leuven and the non-profit-making organisation UC Limburg operate as a joint venture of two non-profit organisations that are integrated and operate as a whole.

4. What personal data do we process?

Data from website users

We process the following personal data of website users: identification data (e.g. name, e-mail address, user name, password, etc.) and information about their learning process in the courses on the website. We also use cookies.  You can read more about this in our cookie policy.

Data of persons participating in practice-based research

Personal data in the context of research can take very different forms. It can be information collected directly from subjects (e.g. their opinions, etc.) or information obtained from other sources (e.g. information available to the government). These data are collected, managed and updated by the researchers.

5. On what grounds do we process personal data?

The legal basis for processing our research data is contractual obligation (cookies to enable use of website) or consent (for example, when you as an interested website visitor agree to have your email address used to receive our newsletters). In some cases, the legal basis lies in a legal obligation (mandatory reporting by the university college to the government) or in the public interest (research that fits in with the priority policy of the government or that is carried out to optimise the quality of certain educational programmes).

6. For what purpose and for how long do we use personal data?

Data from website users

We use information about website users to send you our newsletter or to enable you to use our website.  You can find more information about the latter in our cookie policy.

Research data

Researchers collect, analyse and manage personal data that are necessary for practice-based scientific research. This data is kept for as long as is necessary for the research. Depending on the nature of the research, this retention period can be up to 20 years.

7. How do we protect personal data?

The number of UC Leuven-Limburg staff who have access to personal data is limited. Employees of UC Leuven-Limburg only have access to personal data where they need this information to properly perform their task.

In addition, UC Leuven-Limburg has appointed a Data Protection Officer who advises us on the privacy rules and checks whether UC Leuven-Limburg complies with the privacy rules.

We use technical measures to protect the personal data against unauthorised access, unauthorised use, loss or theft such as a strong password, firewalls, antivirus, back-up, etc.

For practice-based scientific research, the researchers call upon the KU Leuven ethics committees. These committees perform a risk analysis before starting the research. Depending on the results of this risk analysis, the researcher ensures appropriate security measures.

8. What are your privacy rights and how can you exercise them?

To exercise any of the rights set out below, please send a message using the contact form. However, these rights are subject to conditions, as a result of which the university may not always be able to respond to your query.

Right of inspection

You have the right to obtain a decision from UC Leuven-Limburg as to whether or not it processes your personal data and, if it does, to gain access to that personal data.

Right to rectification

If your personal data is incorrect, you have the right to have it rectified.

Right to erasure (“right to be forgotten”)

You have the right to have your personal data ‘erased’ from UC Leuven-Limburg without unreasonable delay in the following cases:

• When your data is no longer needed for the purposes for which it was collected or processed; or
• When you withdraw your consent and there is no other legal basis for the processing; or
• When you object to the processing and there are no overriding legitimate grounds for processing; or
• When your data has been unlawfully processed; or
• When your data must be deleted due to a legal obligation.

Right to withdraw consent

You always have the right to withdraw your given consent. It is not possible to withdraw your consent retroactively.

Right to restriction of processing

You have the right to obtain a restriction of the processing of your data from UC Leuven-Limburg:

• During the period necessary for UC Leuven-Limburg to verify the accuracy of your data in the event of a dispute; or
• Where the data processing is unlawful and you request restriction of processing rather than deletion of the personal data; or
• When UC Leuven-Limburg no longer needs your data, but you need the data for a legal claim; or
• During the period UC Leuven-Limburg needs to assess the existence of grounds for the erasure of the personal data.

Right to object

You always have the right to object to the processing of your data for reasons relating to your specific situation.

Right to data portability

You have the right to obtain the data you have provided to UC Leuven-Limburg in a structured, commonly used and machine-readable form. You have the right to transfer this data to another data controller if the processing is based on your consent or a contract and if the processing is carried out automatically.

Right to lodge a complaint

The university college invites you to contact it directly if you have any complaints about the use of your personal data. Complaints about the use of your personal data are welcome via the contact form of the privacy team. In addition, you have the right to lodge a complaint about the processing of your data with the Belgian Data Protection Authority (GBA).

9. How can I contact UCLL?

For questions and/or comments on our privacy policy you can contact us via the following contact details:

UC Limburg vzw

Agoralaan Gebouw B bus 4, 3590 Diepenbeek, Belgium

E-mail: limburg@ucll.be